The time that is necessary in processing payroll in UAE depends on various factors; however, there are a couple of things regarding payroll that can be improved regardless of the number of staff members and the kind of business.
During a run for payroll isn’t the time to rush around at the very last minute. This can only lead to incorrect or late payments. Here are tips on how you can reduce the time that you spend on payroll processing for your business in UAE:
1. Implement a Direct Deposit Pay Method
One of the time-saving actions that can significantly reduce the time for payroll processing in UAE is using a direct deposit as your payment method. Direct deposit allows a business to have the pay of staff members deposited directly onto bank accounts instead of printing and having to distribute paper checks.
Printing checks requires various resources from a business including stamps, printer ink, printers, and check paper. There is also the process of check distribution. Utilizing direct bank deposit can eliminate the need for checks, which means resources that would have been spent are saved and redirected onto business processes that can boost the bottom line of the business. Having pay stubs for direct deposit, which are commonly referred to as pay advice, can be made available to a business online and it goes one step further in eliminating the use and need of paper.
2. Automate the Staff Time Entry
There are different ways of automating and streamlining entrée of time or hours employees work.
Rather than generating pay information manually for every single pay run, get a copy of the previous pay run and copy it. This means using this as your starting point for the new pay run. It will be great as it allows you in quickly select the same employees that are paid from the past pay period. When you copy pay from the previous pay run, you’ll have a jump start, which means you won’t have to keep on starting from scratch every single pay day.
Time clock integration
If your business is utilizing a time clock, an increased amount of time will be saved if time clock data is integrated into the payroll system that your business uses. This is much recommended in comparison to entering time manually or by hand. Integration doesn’t only save a lot of time, but it’s also great at reducing manual entry mistakes which is often inevitable if the system for payroll processing only uses a single person in handling the data.
Online time clock
Even more efficient compared to a physical version is an online time clock wherein staff members can simply enter the time they come in and go out using a shared kiosk, computer, or mobile device. A time clock typically works directly with the payroll system of a business. This means the hours worked by employees will be available instantly for pulling in when it is time for payroll processing.
3. Save Payroll Reports That You Can Use Later on
A payroll report can be very complex, plus it is very important that a business gets the right data when distributing it to various individuals. Making report processing more efficient and a lot easier is through getting reports the way you’d want them to be and saving them for use later on. When saving reports, you are saved from having to continually recreate them plus you can enjoy a more professional and consistent experience for receiving reports.
Improving payroll processes as well as making them efficient and effective will result in significant time savings for a company. Put in the time that is required in implementing the tips we mentioned above as well as other methods, so you can be successful in reducing time spent with payroll each pay period.
At Payroll Middle East, we implement time-saving methods so businesses won’t have to do payroll processing on their own. If you plan on finally streamlining your company payroll today, contact us for more details!
4. Is There a Way to Go Paperless With Payroll Processing in UAE?
Yes, and one of the best ways to go paperless with payroll processing in UAE is by emailing reports. Payroll is absolutely paper-intensive. Sending reports to hundreds or even thousands of payroll reports every single pay period compound the need and consumption for payroll. Email reports so you won’t have to waste valuable company resources.
What is Payroll Processing?
Payroll processing is the process wherein employees receive wages that they are owed based on different factors. The functions that are involved with payroll processing include balancing and reconciling information related to payroll, distributing wages, and reporting to authorities.
Note that payroll processing has to be done accurately. Any violation of UAE local legislation in relation to payroll can result in administrative fines and penalties.
With a vast experience of 10 years, Jean Rodas is a specialist in managing all aspects of Payroll and HR. Within Payroll, she has comprehensive knowledge in areas such as computation of final settlement, payslips, WPS registration, salary transfers, leave trackers, and end of service benefits among others, which she has successfully carried out for clients from diverse industries.