Managing a smooth and efficient system for payroll processing in UAE can be a prospect that seems daunting and a challenge for most businesses. This is especially true for SMEs in Dubai. The responsibility is often given to an individual or a team of two, which is making mistakes on payroll extremely high. Apart from contending to complex wage packages of different staff members, a team for payroll has to be constantly liaising with government authorities to be updated with changes to relevant legislation as well as to comply with local guidelines. An entire process of payroll in UAE, even for a small to medium-size enterprise, can be very time and energy-consuming. Things can go wrong quickly, too. Not only that as penalties can be brutal and the effect on employee morale is staggering.
Issues surrounding payroll in UAE
If your business right now is struggling with the many demands of processing payroll in UAE, then it will be most helpful to understand what issues you have in order to solve them. The problems most businesses have with payroll are, in fact, very common and they are as follows:
Delays in the processing
Payroll in UAE is a task that’s absolutely essential to be done accurately and promptly at the same time. Whenever an organization fails in paying employees on time, this can cause a huge deal of unhappiness with the employees. Of course, you know what that means – a negative impact on the relationships of staff and their productivity.
Incorrect processing of payroll
Things can be very complicated whenever employees or multiple of them are overpaid or underpaid. An error can be time-consuming and also costly to correct from the fact that the wages of employees are recorded in the Wages Protection System in UAE. If the payroll processing in UAE is not done right and mistakes keep on persisting, there could also be an impact on the motivation of the staff as well as their morale. Growth and development for the business may be stalled s well. The repeated processing of payroll will naturally decrease staff retention rates.
Inadequate systems for backup
A business in UAE that fails in investing in a payroll team that utilizes a backup system runs the risk of losing all information that is vital when an error should occur. Payroll data that is lost, including payroll history, may lead to massive issues for an entire business. Not only will it inhibit the staff’s productivity, but you will see it affecting staff morale as well as preventing efficient processing of payroll.
Not having experienced staff members for payroll
It is essential that a business employee not only one person that is capable of handling the business’ functions in terms of payroll. If you rely only on a single member, then this will result in issues when the individual takes a leave. There will be no one that will process the company’s payroll effectively.
Also, managing payroll requires personnel that is highly trained and possess the relevant expertise, qualifications, and knowledge in ensuring payroll has been processed on time and properly. A staff that is inexperienced cannot be capable of fully complying with local regulations and can make wrong employee amendments and deductions.
The local authorities require businesses operating in UAE to maintain detailed and accurate records of their financial status for the previous and current fiscal years. This includes important documents like timesheets, sickness and absences, and employee leave. All these are to be reported. When a business has poor data entry and record-keeping, this will cost the business so much in fines and also in growth and productivity.
How to manage issues related to payroll in UAE
With a bit of planning, you will be happy to know that you can avoid all these issues and promote consistent and accurate payroll processing within your organization. If you are the owner of a small business in Abu Dhabi, Dubai, or anywhere in UAE, then we suggest you consider outsourcing in establishing a secure and reliable system for payroll processing.
Select the correct payroll solution based on your needs
Having the correct solution for processing payroll is absolutely necessary for running an efficient payroll system. A business that is just beginning to penetrate the market or looking in reviewing its existing system for payroll must choose a solution for payroll which meets its shape and size in terms of the staff. For a small business, a fully outsourced processing of payroll or payroll service in UAE would be the best solution. As for a corporation, a payroll service in UAE or payroll software may prove to bring benefits.